I maintain some lists in email via tagging as explained on my email page. I also store voice todos on my phone voice recorder which I can easily access while biking or gasp driving, these usually get transferred to paper when I am back at my desk. Regardless of the voice todos, I still end up with scraps of paper and notebooks on my desk containing lists and it’s an ongoing challenge to centralise my lists!

I have checked out many software todo solutions over the years and when recently asked by a friend for recommendations I decided to put together this post. For the purpose of considering the software options available I will break them down into categories and I will discuss some of the best in the class for each category which I have come across.

• Web-based – requiring web hosting account
• Web-based – standalone
• Web-based – with SmartPhone App interface

Web-based – requiring web hosting account

TaskFreak

If someone shows you how to do it, it is relatively easy to purchase your own domain and add downloadable software, such as TaskFreak!, The online demo shows how easy TaskFreak! is to use, you can create projects, give items a date deadline, priority, context, status (mark 0,20,40,60,80,100% completed) and also if you wish assign multiple users. TaskFreak! might be all you need in a ToDo List.

Web-based – standalone

Setting up a hosted account is not for everyone and you may be looking for a more ready to go solution.

SimpleGTD

SimpleGTD is a simple site to use, just lists of stuff with projects and contexts and no deadlines or anything else.

Ta-da list

A real simple site, like SimpleGTD, but also allows you to share lists with other users and make public.

Toodledo

Toodledo is a step up from SimpleGTD and adds deadlines, schedules, goals in a still very functional site. Some of these advanced options which I have not check out require a subscription of $15 a year.

GoalsOnTrack

I flirted with this web app previously. It’s come on since I checked it out and there is now a 60 day free trial with a yearly charge of $68.

Web-based – with SmartPhone App interface

As a smartphone user a todo app for me needs to be able to 2-way-synchronise between phone and web.

Google Tasks

This is a simple todo list and one I heavily use currently. In gmail, under mail and contacts on the left you will see an option, Tasks, that toggles a pop up on top list in the bottom right hand corner of your browser. If you have an android smartphone there is a gtasks free app which auto sychronises with the online google tasks. There is a calendar/deadline option per task which I have not checked out.

Remember the milk

Remember the milk is a really cool todo list site with plenty of bells and whistles. It’s free but also has a pro option for $25 p.a which includes a mobile app, which can’t be purchased separately. I used Astrid on my droid before I found out about gtasks. It’s a cool phone todo app well worth checking out. It can sync (free) with Remember the milk.

This is a good list of other todo list managers.