Sep 172024
 

Inspired by David Pierce’s 3 part productivity podcast series for the Vergecast here is my current productivity system.

Category Tool Use Status Remarks
Home Obsidian Notes Adopted In 2024, after being an Evernote user since the beginning and a long-term markdown user, I finally switched to Obsidian using Yarle. I use FolderSync to allow sync between Android and Google drive and consequently Windows.
  Google Calendar Calendar, Reminders Adopted Multiple calendars for personal, events, and hustles.
Calendars for every family member are colour-coded.
  Google Docs Family documents, Manuals, Spreadsheet trackers Adopted Occasional use.
  Microsoft ToDo ToDo braindump Adopted The old Wunderlist!
I have it open on a Firefox tab and a widget on my phone.
I have a Samsung Galaxy phone and I have it set up so that I can say “Hey Bixby, save a reminder to book the dentist” and an item is added to this ToDo list instantly.
  Trello ToDo master Adopted I used to use Any.do but I moved to Trello in 2017
My main lists are ToDo, Entertainment, and Goals, within each list I have multiple columns including a Done column. I have my Trello ToDo List column “This Week” showing as a widget on my phone.
  KeePassXC Sensitive Adopted Life admin details like bank, insurance, and other vitals as well as website logins. You can use plugins to autofill in the browser on your laptop and mobile.
  Asana Backburner projects Adopted Projects that get occasional attention.
  Scrap paper, back of envelopes, old printouts, etc Daily ToDo Adopted ToDos gets braindumped here also if I’m at the desk, otherwise, they go into Microsoft ToDo. Anything that’s not ticked off on paper gets moved to Trello by the end of the week.
  Strava Exercise Adopted I miss the superior Endomondo which Under Armour sunset on 31 Dec 2020. Swim and runs are auto-populated from my Garmin Instinct 2 watch. Core workouts are manually entered.
  Google Sheets Daily journaling Adopted Three grateful things. I have a direct link on my phone to this sheet.
  Ruff Braindump Trial Android App, single sheet widget. For longer than ToDos brain dump notes.
  Google Docs Conversation topics Trial Idea from VergeCast to trial.
  Google Tasks Reminders Trial Idea from VergeCast to trial. I am currently adding reminders, which are not hard deadlines but which I wish to do this week via calendar events, e.g. to call someone. It might work better in Google tasks as it also shows with the calendar.
Work Jira Tasks Adopted In long use in the company.
  Spiral bound notebook Tasks and notes Adopted In the past, I have scanned pages that seemed important before throwing out the notebook when full, but the scans were never looked at again.
  Manifest Daily task list Access / Trial Explore how it may help me.